My House Online Ltd ("We") are committed to protecting and respecting your privacy. We are a limited company and registered in England and Wales under company number 0999848 and have our registered office at The Boathouse Business Centre, 1 Harbour Square, Wisbech, Norfolk PE13 3BH.
For the purpose of UK and European data protection and e-privacy legislation (Data Protection Legislation) , we are the data controller.
We will collect and process the following data about you:
Information you give us. This is information about you that you give us by filling in forms on our site www.myhouseonline.co.uk (our site) or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site, subscribe to our service, search for a product, place an order on our site, participate in discussion boards or other social media functions on our site, enter a competition, promotion or survey, and when you report a problem with our site.
The information you give us may include your name, address, e-mail address and phone number, financial and credit card information, demographic information such as post code, preferences and interests, personal description and photograph.
The information you give us may also include the same type of personal data that you have collected from your own customers, together with additional information about your own customers such as addresses of the properties, the name, address, e-mail address and phone number of tenants occupying their properties and more. By providing us with such information, you are responsible for obtaining the consent of those data subjects under the Data Protection Legislation and you warrant to us that you have fully complied with the Data Protection Legislation in relation to the information you give us.
Information we collect about you. With regard to each of your visits to our site we will automatically collect the following information: technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform; information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from our site (including date and time), products you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and any phone number used to call our customer service number(s).
Information we receive from other sources. This is information we receive about you if you use any of the other websites we operate or the other services we provide. We are working closely with third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies). We will notify you when we receive information about you from them and the purposes for which we intend to use that information.
Cookies are small text files that are downloaded to your device by websites you visit. These cookies help us improve our site by providing us with information about how users interact with our sites such as the number of visitors to the site, the pages they visit and the length of time spent on the site. These cookies do not collect information that identifies a visitor. All the information that the cookies collect is aggregated and therefore anonymous. You may change your browser settings to delete and block cookies. To find out how to visit www.allaboutcookies.org.
Before our website places cookies on your computer, you will be presented with a message bar requesting your consent to set those cookies. By giving your consent to the placing of cookies, you are enabling us to provide a better experience and service to you. You may, if you wish, deny consent to the placing of cookies; however certain features of the Website may not function fully or as intended.
Our website may place the following cookies:
These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, make use of e-billing services.
They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.
We have implemented and use Display Advertising and Google Remarketing to advertise online. You will see our Ads on Third-party vendors websites, including Google, we show our ads on sites across the Internet.
We and third-party vendors, including Google, use first-party cookies (such as the Google Analytics cookie) and third-party cookies (such as the DoubleClick cookie) together to inform, optimise, and serve ads based on someone's past visits to your website.
You may opt out of the DoubleClick cookie by visiting the Google advertising opt-out page or you may opt out of Google Analytics by visiting the Google Analytics opt-out page.
Google has additional information available about their Remarketing Privacy Guidelines, Policies, and Restrictions.
You can choose to enable or disable cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.
We will only collect, use and otherwise handle information held about you or received from you when:
Information you give to us. We will use this information:
Information we collect about you. We will use this information:
Information we receive from other sources. We will combine this information with information you give to us and the information we collect about you. We will use this information and the combined information for the purposes set out above (depending on the types of information we receive).
Marketing Opt-Out you are entitled to opt-out of marketing communications at any time and free of charge by emailing firstname.lastname@example.org or by using the "Update communication preferences" option included at the bottom of any marketing e-mail or other marketing material received from us.
You agree that we have the right to share your personal information with:
Any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.
Selected third parties including:
business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you - this may include third-party integration platforms such as Van Mildert Landlord & Tenant Protection (to facilitate tenant referencing and landlord protections) and Tenant Shop or such other third party integration platforms or plugins used in connection with the performance of any contract we enter into with them or you; Yellow Bricks Mortgages and Ward Gethin Archer Solicitors in Norfolk.
advertisers and advertising networks that require the data to select and serve relevant adverts to you and others. We do not disclose information about identifiable individuals to our advertisers, but we will provide them with aggregate information about our users (for example, we may inform them that 500 men aged under 30 have clicked on their advertisement on any given day). We may also use such aggregate information to help advertisers reach the kind of audience they want to target (for example, women in PE30). We may make use of the personal data we have collected from you to enable us to comply with our advertiser's wishes by displaying their advertisement to that target audience;
analytics and search engine providers that assist us in the improvement and optimisation of our site; credit reference agencies for the purpose of assessing your credit score where this is a condition of us entering into a contract with you.
We will disclose your personal information to third parties:
In the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets.
If My House Online Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise the right at any time by contacting us at My House Online Ltd, The Boathouse Business Centre, 1 Harbour Square, Wisbech, Norfolk PE13 3BH or email to email@example.com
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Data Protection Legislation gives you the right to access information held about you free of charge. Your right of access can be exercised in accordance with Data Protection Legislation. Any access request may be subject to a reasonable fee to meet our costs in providing you with details of the information we hold about you.
The purpose of this policy is to set out our company’s approach to collection and holding of personal data and to demonstrate that by introducing this policy statement and adhering to the policy and the related procedure we are demonstrating our commitment to being fully compliant with the General Data Protection Regulations which will become law across the EU [including the UK] in May 2018.
Many of the principles of GDPR are the same of the DPA. The regulation’s principles aim to ensure that an individual has:
Individuals will now be able to request that their data is deleted. This doesn’t give people an absolute right to be erased or forgotten, however it is possible under certain circumstances. For example, situations where there is no longer a compelling reason for the data to remain on file. There are also occasions where this request can be refused. That is, when personal data has been processed for one of the following reasons:
As part of the new GDPR, it is a requirement that under certain circumstances a data protection officer (DPO) must be appointed. My House Online do not carry out large scale processing of special categories of data, or processing data relating to criminal convictions or offences, so are not required to appoint a Data Protection Officer.
More information on DPOs can be found on the ICO website.
According to the ICO, a data controller "determines the purposes and means of processing personal data" and a data processor "is responsible for processing personal data on behalf of a controller". Under the DPA, the statutory obligations are on data controllers only. However, the GDPR sees data processors being given new responsibilities around the security of personal data during processing activities. Data Processors will also be legally accountable for compliance outside of contract terms.
A data protection impact assessment (DPIA) is a tool which the GDPR promotes so that businesses can effectively assess and comply with their own data protection obligations. They allow you to identify and resolve any issues that may lead to non-compliance and the resulting costs and reputational damage that may ensue. You are required to conduct a DPIA where the processing of data is likely to result in a high risk to the rights and freedoms of individuals.
More information on the rights of Individuals can be found on the Information Commissioner's Office (ICO) website.>
A data controller is an individual (or an organisation) who decides how personal data is processed. Data protection obligations primarily fall upon the data controller – it’s the job of the data controller to keep personal data safe. This includes data relating tenants, landlords, vendors and purchasers & prospective purchasers, employees or anyone working in the business, and all other data that is personal in nature.
The data controller will decide:
As a data controller, you also have to keep an eye on any Data Processors that you engage with.
A Data Processor is any of the organisations you ask to handle data on your behalf such as your referencing agency, or your agent. Under GDPR they have responsibilities for:
The Data Controller has a responsibility to ensure that any Data Processor engaged with is managing your tenant’s data correctly and complying with the regulations.
We will notify the ‘relevant supervisory authority’ of any data breach that could result in a risk of rights and freedom of individuals, including discrimination, damage to reputation, financial loss, loss of confidentiality or any other significant economic or social disadvantage. In addition, we will also have to notify the person whose data had been breached.
As an organisation handling personal data, we acknowledge our responsibility and will register with the Information Commissioner's Office (ICO) and will renew our registration annually.
This policy will be reviewed every two years to ensure that it is still current and fit for purpose and additionally whenever there is any significant change is made to the GDPR regulations or their interpretation.
We make every effort to offer accurate, common-sense, ethical Human Resources Management advice, but while authoritative, this document is not guaranteed for accuracy and legality and is not to be construed as legal advice.
If you would like to discuss anything in this privacy notice, please contact:
Inna Melnyk/ firstname.lastname@example.org - Data Protection Officer.
Head office: My House Online, Heath Barn, Norwich Road, Fakenham, Norfolk, NR21 8LZ